The Office of Government Procurement (OGP) has since April 2016 published a standard suite of templates. The templates, which are designed for above EU threshold tenders, are to be used by Contracting Authorities (Government Departments and State Bodies) for low to medium risk goods and services.

These templates have seen a number of revisions, for example, changes were required following the implementation of the General Data Protection Regulation in May 2018.There have also been minor changes relating to the formatting of the documents which took place in response to feedback from Contracting Authorities. The most recent amendment as of January 2019 is a result of the launch of the Electronic European Single Procurement Document (eESPD), this has led to the removal of the paper version of this form from the templates. The updated versions of the templates have also seen changes to the ‘Declaration as to Personal Circumstances of Tenderer’ alongside changes to the conflict of interest clause. There have also been some minor formatting updates throughout.

Contracting Authorities are advised to read the revised templates, user guides, eESPD information note and guidance and GDPR Information note carefully and to seek legal advice if required. Please note that the User Guides will be amended in due course to reflect the most recent changes to the templates.

The OGP should be contacted in the first instance regarding procurement requirements

 

GDPR and other Template Amendments

CAUTION: These documents should not be edited outside of the designated text boxes and free text areas. To do so, will diminish the document’s legal standing.

 

The following documents are to be used when initiating a tendering process: 

Goods Request for Tender

User Guide Goods Request for Tender 05.07.2017

Services Request for Tender

User Guide Services Request for Tender 05.07.2017

 

These documents are to be used for the execution of the contract following the completion of the Request for Tender stage:

Goods Contract

User Guide Goods Contract 05.07.2017

Services Contract

User Guide Services Contract 05.07.2017

 

These documents are to be used for the execution of a confidentiality agreement:

Goods Confidentiality Agreement

Services Confidentiality Agreement

 

These documents can be used after Contracting Authorities have considered the issues raised in the GDPR Information Note

GDPR Template Directions to consider for Contracting Authorities who have used OGP RFT Templates Documents

GDPR Template Directions to consider for Contracting Authorities who have used OGP Framework Agreements

 

Construction services and works template documents have not been updated and are available HERE.