The Office of Government Procurement (OGP) published a standard suite of templates in April 2016, to reflect the changes brought in by the new EU Procurement Directives. They were revised in July 2017 to reflect feedback received from Contracting Authorities mainly in relation to formatting. With the implementation of the General Data Protection Regulation in May 2018 they have once again been revised to reflect the necessary changes.
The OGP should be contacted in the first instance regarding procurement requirements. The templates, which are designed for above EU threshold tenders, are to be used by Contracting Authorities (Government Departments and State Bodies) for low to medium risk goods and services.
Contracting Authorities are advised to read the revised templates, user guides and GDPR Information note carefully and to seek legal advice if required. Please note that at the time of publishing the GDPR Information Note that the User Guides have not been updated to reflect GDPR changes but they will be amended in due course, a note detailing the amendments to the templates can be found below.
GDPR and other Template Amendments
CAUTION: These documents should not be edited outside of the designated text boxes and free text areas. To do so, will diminish the document’s legal standing.
The following documents are to be used when initiating a tendering process:
User Guide Goods Request for Tender 05.07.2017
User Guide Services Request for Tender 05.07.2017
These documents are to be used for the execution of the contract following the completion of the Request for Tender stage:
User Guide Goods Contract 05.07.2017
User Guide Services Contract 05.07.2017
This European Single Procurement Document references the OGP template Request for Tender documents. It should be completed by Suppliers and included in their tender documents:
European Single Procurement Document
These documents are to be used for the execution of a confidentiality agreement:
Goods Confidentiality Agreement
Services Confidentiality Agreement
These documents can be used after Contracting Authorities have considered the issues raised in the GDPR Information Note
Construction services and works template documents have not been updated and are available HERE.