The Office of Government Procurement (OGP) has since April 2016 published a standard suite of templates. The templates, which are designed for above EU threshold tenders, are to be used by Contracting Authorities (Government Departments and State Bodies) for low to medium risk goods and services.
These templates have seen a number of revisions, for example, changes were required following the implementation of the General Data Protection Regulation in May 2018.There have also been minor changes relating to the formatting of the documents which took place in response to feedback from Contracting Authorities. The most recent amendment as of January 2019 is a result of the launch of the Electronic European Single Procurement Document (eESPD), this has led to the removal of the paper version of this form from the templates. The updated versions of the templates have also seen changes to the ‘Declaration as to Personal Circumstances of Tenderer’ alongside changes to the conflict of interest clause. There have also been some minor formatting updates throughout.
Contracting Authorities are advised to read the revised templates, user guides, eESPD information note and guidance and GDPR Information note carefully and to seek legal advice if required. Please note that the User Guides will be amended in due course to reflect the most recent changes to the templates.
The OGP should be contacted in the first instance regarding procurement requirements
GDPR and other Template Amendments
CAUTION: These documents should not be edited outside of the designated text boxes and free text areas. To do so, will diminish the document’s legal standing.
The following documents are to be used when initiating a tendering process:
Userguide RFT for Services 09 02 2021
Userguide RFT for Goods 09 02 2021
These documents are to be used for the execution of the contract following the completion of the Request for Tender stage:
User Guide Goods Contract 09 02 2021
UserGuide Services Contract 09022021
These documents are to be used for the execution of a confidentiality agreement:
Goods Confidentiality Agreement
Services Confidentiality Agreement
These documents can be used after Contracting Authorities have considered the issues raised in the GDPR Information Note
Construction services and works template documents have not been updated and are available HERE.