Service Providers and eInvoicing

eInvoicing Ireland is supporting the OGP and its four sector partners, Central and Local Government, Health and Education in the establishment of a Framework agreement on eInvoicing from which shared services and coordinating body facilities[1] as well as individual public bodies will be able to access the services and solutions they need to be compliant with the European Directive 2014/55/EU and the Irish national approach to eInvoicing.

A Multi Supplier Framework Process

The establishment of a ‘Multi Supplier Framework Agreement for the provision of PEPPOL networking and eInvoicing Systems and Services to the Irish Public Sector’ is process driven and as part of that process the following has already occurred:

  • February 2018: The Request for Information (RFI), inviting responses to obtain market information on the provision of PEPPOL networking and eInvoicing systems and services to the Irish Public Sector, was published  through the eTenders platform.
  • A link to the RFI notice is available here: https://irl.eu-supply.com/app/rfq/publicpurchase.asp?PID=124475
  • November 2018: The Request for Tenders (RFT), from interested service providers for a ‘Multi Supplier Framework Agreement for the provision of PEPPOL networking and eInvoicing Systems and Services to the Irish Public Sector’, was published on eTenders.ie and on OJEU (the Official Journal of the European Union).  In facilitating compliance with the European Directive 2014/55/EU on electronic invoicing in public procurement and the national eInvoicing approach, the OGP is seeking to establish a Framework with service provider(s) that are in a position to provide a range of electronic invoicing services to public bodies seeking to meet their obligations as required by the Directive. The procurement documents are available for unrestricted and full direct access, free of charge, at: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=137268&B=ETENDERS_SIMPLE
  • The closing date for tender submissions was Wednesday 5 December 2018.  For more details register with http://www.etenders.gov.ie/

Following the evaluation period, it is intended that the successful tenderers will be awarded and the Framework would be available in early 2019 for public sector shared services and coordinating body facilities and individual public bodies to be able to access the compliant eInvoicing solutions and services they require.

[1] A co-ordinating body facility refers to a set of managed administrative and/ or IT services for invoice processing that are coordinated at a commercial and/ or operational level by a particular body on behalf of a group of bodies, typically within a common segment of the public sector (e.g. The LGMA provides coordinating body facilities in relation to local and regional authorities).

eInvoicing Ireland

eInvoicing Ireland is developing different supports for those interested or involved in eInvoicing the following factsheet has been developed for service providers. Service providers looking for further information should:

  1. Register with http://www.etenders.gov.ie/
  2. Consult the eInvoicing Ireland FAQs, attached here
  3. Read the below Factsheet
  4. Log onto the European Commission’s Connecting Europe Facility (CEF) website for details on the European Directive 2014/55/EU on eInvoicing and the European Standard (EN 16931) accessible at this link: https://ec.europa.eu/cefdigital/wiki/display/CEFDIGITAL/European+legislation+on+eInvoicing 

About the eInvoicing Multi Supplier Framework

The Framework, aims to;

  1. Meet the eInvoicing requirements of the public sector, from shared services and coordinating body facilities, to individual public bodies and
  2. Cater for those looking to achieve basic compliance as well as those looking for more integrated solutions to realize longer term benefits.

The Framework has therefore been designed with multiple lots in order to address the differing needs of the respective shared service or coordinating body facilities as well as individual public bodies. The Framework development has been an extensive piece of work, building in considerations from four different sector partners, implications for suppliers and SMEs, solution providers, as well as other governance considerations and input from public sector representatives in areas such as procurement, policy, auditing, technology and data protection.

About the eInvoicing Directive 2014/55/EU

The eInvoicing Directive

  • applies to electronic invoicing in public procurement. All EU Member State contracting authorities and contracting entities are obliged ‘to receive and process electronic invoices’ which comply with the European standard (EN 16931)
  • applies to invoices relating to ‘contracts’ above EU thresholds (with the exemption of contracts declared secret or those accompanied by special security measures)
  • does NOT apply to suppliers, there is NO requirement on suppliers to submit eInvoices at this time.

It is intended that the transposition of the eInvoicing Directive into Irish legislation will include an option for sub-central contracting authorities and contracting entities to postpone the compliance deadline until April 2020. It is a matter for individual public bodies to determine whether the central or sub-central deadline applies to them, in regard to the eInvoicing Directive. Transposition of the Directive into Irish legislation is due in advance of the compliance deadline of April 2019.

 

Further updates and information will be added to this page as they become available.

To return to the eInvoicing homepage to access the other information pages including the Events page containing eInvoicing presentations click here

For specific queries please email einvoicing@ogp.gov.ie